Operational Instructions

Streamlining the Refugee Intake Process - Operational Bulletins 135 – July 24, 2009

Since early 2008, Citizenship and Immigration Canada (CIC) and the Canada Border Services Agency (CBSA) have been reviewing current practices to streamline the refugee claim intake process.
This operational bulletin introduces two updated forms: the IMM 5611, “Claim for Refugee Protection in Canada” and the IMM 1265, “Interpreter’s Declaration”. It also provides instructions on FOSS entries for Country of Birth (COB), Country of Citizenship (COC) and Country of Last Permanent Residence (CLPR).
For further reading, please visit following webpage:

The new refugee determination system - Operational Bulletin 440-A - June 29, 2012

This Operational Bulletin (OB) provides an overview of the new refugee determination system, which will change the way certain applications are processed. This OB provides direction on where to find details on the changes.
For further reading, please visit following webpage:

Regulatory Changes to the Refugee Resettlement Program - Operational Bulletin 356 - October 19, 2012

As part of Canada’s Refugee Resettlement Program, Sponsorship Agreement Holders (SAHs), Groups of Five (G5s) and Community Sponsors (CSs) in Canada may submit applications to sponsor refugees from abroad.
The regulatory changes require that a permanent resident application be submitted along with a sponsorship undertaking to the Centralized Processing Office in Winnipeg. The changes also define what constitutes a complete application and allows Citizenship and Immigration Canada (CIC) to return both applications (permanent resident and sponsorship undertaking) if information is missing.
Further, the regulatory amendment limits G5s and CSs to sponsoring applicants who are recognized as refugees by either the United Nations High Commissioner for Refugees (UNHCR) or a foreign state. In order for the application to be considered complete, proof of this recognition is required upon submission of the sponsorship undertaking.
Note: These regulatory changes do not apply to Quebec as the province of Quebec has its own process for sponsoring refugees.
For further reading, please visit following webpage:

Removal of 180-Day Time Limit for Protected Persons Applying for Permanent Residence - 
Operational Bulletin 440-F - November 9, 2012

On August 15, 2012, subsection 175(1) of the Immigration and Refugee Protection Regulations was amended to remove the time limit on applying for permanent residence:
  • following a positive determination at the IRB on a claim for refugee protection; or
  • following a positive PRRA determination leading to protected person status.
Accordingly, there is no longer a need to consider:
  • the requirement to apply within 180 days, and
  • whether circumstances are such that the requirement should be waived under A25(1) of IRPA, since this requirement no longer exists.
For further reading, please visit following webpage: